Pricing
YBNW One is priced per workspace — not per user, not per module, not per department. Invite your whole team, open every module, and upgrade the plan only when your workspace needs more capacity.
How It Works
One workspace is one subscription. Every teammate inside that workspace, every standard module, every department — one monthly or annual price.
Your organisation's operational environment — a dedicated data layer where all records, users, permissions, automations, and reports live. One workspace for the whole company, or separate ones per division, client, or subsidiary.
Any number of teammates at no extra charge per person. Roles are assigned at invite time, each with a defined permission set. There's no cheaper "viewer" seat tier.
The infrastructure budget of your workspace — database operations, AI queries, automation runs, integration syncs, file processing, and report generation. Each tier includes a monthly pool.
Triggered by real workload, not headcount. A 200-person company with light usage may run comfortably on Team Cloud; a 10-person finance team running heavy automation may need Scale Cloud.
Each workspace is a separate subscription. Data is fully isolated between workspaces at the database level — no workspace can query another's data.
Upgrades take effect immediately. Downgrades apply at the end of the billing period. Your data is never deleted on a downgrade.
Plans
All paid plans include unlimited teammates and all standard modules. The price reflects the infrastructure capacity the workspace can consume each month. Annual billing available at checkout, saving 20% — ask during onboarding.
Additional workspaces are separate subscriptions. Capacity upgrades apply only to the workspace where usage has grown. Downgrading takes effect at the end of the billing period.
Capacity at a Glance
Approximate monthly pools per workspace — exact limits show inside the workspace dashboard. These are operational throughput limits, not storage byte limits.
| Capacity dimension | Explore (Free) | Team ($49) | Business ($149) | Scale ($399) | Enterprise |
|---|---|---|---|---|---|
| Database operationsReads + writes across all tables | Starter | Standard | Business | Scale | Custom |
| AI assistant queriesWorkspace-scoped, per month | — | Included (limited) | Expanded | High-volume | Custom |
| Automation rule runsPer month | — | Basic | Full operations | Heavy workflows | Custom |
| Integration sync cyclesPer month | — | Standard | Business | Expanded | Custom |
| File storageDocuments, receipts, assets | 1 GB | 10 GB | 50 GB | 200 GB | Custom |
| Scheduled report runsPer month | — | Standard | Business | High-frequency | Custom |
| Bulk data importsCSV / batch operations | Basic | Standard | Full operations | High-volume | Custom |
| Notification dispatchesPer month | Standard | Full | Full + priority | High-volume | Custom |
| Workspace membersNo per-seat charge | Up to 5 | Unlimited | Unlimited | Unlimited | Unlimited |
Exact numeric limits are displayed in your workspace capacity dashboard. Most workspaces stay well under capacity. Contact us if you need specific numeric SLAs for procurement.
Capacity Explained
Six dimensions contribute to the monthly pool. Understanding them helps predict when an upgrade is genuinely needed.
Every read and write against the database — loading records, opening a project, saving a form, running a filter, generating a report. Drivers: bulk imports, large table queries, aggregating dashboards.
Every question submitted to the AI assistant reads your actual records to produce workspace-specific answers. Drivers: frequent natural-language queries, predictive forecasts, document intelligence extraction.
Each time a trigger matches and actions execute, it counts as a run. Drivers: rules on every record save, high-frequency scheduled jobs, multi-step action chains.
Each complete synchronisation round with a connected third-party system. Drivers: sub-hourly sync intervals, multiple simultaneous integrations, large batch payloads.
All uploaded files consume storage, encrypted at rest. Drivers: bulk receipt uploads, versioned contract libraries, high-resolution asset images.
Scheduled and on-demand report jobs consume a credit when compiled. Drivers: daily report packs, end-of-month financial close, compliance export packages.
What's Included
Every module area below is unlocked in every paid plan — no per-module upgrade, no add-on, no "advanced" version hidden behind a higher tier. Only infrastructure capacity changes between tiers.
Projects, tasks, milestones, Gantt, Kanban, sprints, risks, changes, time tracking, portfolio.
Invoices, expenses, bank reconciliation, assets, cash flow forecasting, budgets, journals, tax.
Employee records, contracts, onboarding, leave, payroll, performance, succession, org chart.
Purchase requests, purchase orders, vendor management, contracts, goods receipt, three-way matching.
Contacts, companies, deals pipeline, activities, quotes, proposals, customer success, support tickets.
Audit logs, risk register, change requests, policies, compliance calendar, breach log.
Document management, version control, approvals, templates, mail merge, wiki, search.
Dashboards, KPI library, report builder, analytics, scheduling, embedding, white-label exports.
Inventory management, warehousing, assets, facilities, maintenance, events, calendar, equipment.
Training programmes, course enrolment, skills tracking, certification, learning analytics.
What's Not Included
In the spirit of full pricing transparency: here is what is not covered by the workspace subscription fee.
Hands-on configuration, data migration, training delivery, and go-live support are covered under the Guided, Managed, or Enterprise packages on the Services page.
Custom modules, bespoke integrations, and platform modifications outside standard configuration are scoped and quoted separately.
Each workspace is a separate subscription with its own plan and monthly charge — workspaces do not share capacity pools or user counts.
If usage consistently exceeds a tier's pool, you're prompted to upgrade before high-capacity operations are throttled — no hidden automatic overage charges.
Integrations connecting to third-party services with their own fees pass through at the vendor's rate — YBNW One does not mark them up.
Annual billing is available for Team, Business, and Scale Cloud, reducing the effective monthly rate by approximately 20%.
Which Plan?
Most customers start on Business Cloud and reassess capacity after two months of live operations.
Pre-sales evaluation, exploring module depth, testing permissions setup, or a small founding team under 5 active users.
Under 25 team members active daily, moderate record volume, basic automations, occasional AI queries.
25–200 team members, daily operational workflows, regular automation, AI used daily, active document management.
200+ team members or high data volume, frequent automation on large record sets, multiple continuous integrations.
Regulated industry, SSO/SAML required, data residency requirements, formal security review or procurement process.
FAQ
Correct — one subscription fee per workspace per month covers every teammate you invite, regardless of role or login frequency.
The workspace switches to the higher capacity pool immediately. All existing data stays exactly as it is — no export/re-import step.
The workspace dashboard shows live consumption across all capacity dimensions, with email and in-app warnings before any operation is restricted.
Yes — each with its own subscription, capacity pool, team, and isolated database. Useful for agencies or holding companies with separate subsidiaries.
Available for Team, Business, and Scale Cloud, reducing the effective monthly rate by approximately 20%. Ask during onboarding.
Major credit and debit cards, SEPA direct debit for EU customers, and bank transfer invoicing for Enterprise. All payment data is handled by a PCI DSS Level 1 certified processor — YBNW One never stores card details.
Yes, through workspace billing settings — cancellation takes effect at the end of the current billing period, with full access retained until then.
The Guided package is included in paid plans. Managed and Enterprise implementation are scoped separately — see the Services page.
All 160+ standard modules are included in every paid plan. Only entirely custom, non-standard modules are scoped separately.
At $149 Business Cloud: $14.90/user at 10 users, $1.49/user at 100 users. See the full comparison.
The Free plan is the trial — a full workspace with no time limit or card required. Contact us for a time-limited Business Cloud evaluation.
A failed payment gives a 7-day grace period, then read-only mode for 30 days to export data, before scheduled deletion per our retention policy.
Competitive Context
Most business software stacks charge per user, per product, or per module tier. Here is how YBNW One's workspace pricing compares structurally.
No per-seat penalty, no module upsell, clear capacity tiers as you grow. A 50-person business runs on a fixed $149/month versus $1,500–$3,000/month on per-seat stacks covering the same scope.
Every department shares one database layer — no sync delay between modules, no cross-tool integration to maintain, no module-specific data model to reconcile.
Invite the full team without deciding who deserves a paid seat — finance, operations, and HR collaborate in the same workspace as project managers and sales.
Open a free workspace, explore every module, test the permission system, and understand exactly what you are buying before you pay anything.
Have specific procurement, security, or compliance requirements? Contact us for an Enterprise conversation.